Bismillah Walhamdulillah Was Salaatu Was Salaam 'ala Rasulillah
In the Name of Allaah, The Most Gracious, The Most Kind
Hijri date: Thursday 23 Safar 1422 A.H.
---------- Forwarded message ----------
Date: Wed, 16 May 2001 01:05:28 -0400
From: "Tahir Syed" <[log in to unmask]>
ADMINISTRATIVE ASSISTANT L-II
SALARY: $37,618 - $47,551
Will be commensurate with education, experience, and skills.
SUMMARY:
Under general supervision, performs a variety of administrative and staff
support duties for a specified unit/department, which require a range of
skills and a knowledge of organizational policies and procedures. Assists
and directs visitors, and resolves administrative problems and inquiries;
composes, edits, and proofreads correspondence and reports, and prepares a
range of administrative documents.
DUTIES AND RESPONSIBILITIES:
1. Coordinates and performs a range of staff and/or operational support
activities for the unit; serves as a liaison with other departments and
operating units in the resolution of day-to-day administrative and
operational problems.
2. Provides administrative/secretarial support for the department/division
such as answering telephones, assisting visitors, and resolving and/or
referring a range of administrative problems and inquiries.
3. Operates personal computer to compose and edit correspondence and/or
memoranda from dictation, verbal direction, or from knowledge of established
department/division policies; may prepare, transcribe, compose, type, edit,
and distribute agendas and/or minutes of meetings.
4. Schedules and coordinates meetings, events, interviews, appointments,
and/or other similar activities for supervisors, which may include
coordinating travel and lodging arrangements.
5. Prepares or assists with the preparation of scheduled and/or ad hoc
statistical and narrative reports; performs basic information gathering and
analysis and/or forecasting, as specifically directed, and in accordance
with pre-established procedures.
6. Assists department/division administrator(s) in problem solving, project
planning, and development and execution of stated goals and objectives.
7. Posts, balances, monitors, and reconciles internal department/division
monthly budgets, and financial reporting system reports; may prepare drafts
of budget planning documents.
8. Establishes, maintains, and updates files, databases, records, and/or
other documents; develops and maintains data, and performs routine analyses
and calculations in the processing of data for recurring internal reports,
such as payroll time sheets, sick and annual leave documents, purchasing and
employment documents, and/or stock and capital equipment inventories.
9. Sorts, screens, reviews, and distributes incoming and outgoing mail;
composes, prepares, or ensures timely responses to a variety of written
inquiries.
10. Requisitions supplies, printing, maintenance, and other services.
11. Leads and trains lower graded staff and/or student employees, as
required.
12. Performs miscellaneous job-related duties as assigned.
MINIMUM EDUCATION AND EXPERIENCE:
High School Diploma or GED. Three to five years experience directly related
to the duties and responsibilities specified.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Ability to communicate effectively, both verbally and in writing. Organizing
and coordinating skills. Ability to analyze and solve problems. Demonstrated
ability to maintain confidentiality. Receptionist skills. Word processing
and/or data entry skills. Ability to record and transcribe meeting minutes.
Ability to create, compose, and edit written materials. Ability to maintain
calendars and schedule appointments. Knowledge of travel/lodging planning
and scheduling. Ability to gather and analyze statistical data and generate
reports. Ability to make administrative/procedural decisions and judgments.
Knowledge of general accounting principles. Database management skills.
Records maintenance skills. Ability to gather data, compile information, and
prepare reports. Knowledge of supplies, equipment, and/or services ordering
and inventory control. Ability to lead and train staff and/or students.
DISTINGUISHING CHARACTERISTICS:
Position requires: a) performing interoffice administrative coordination,
routine bookkeeping transactions, internal tracking of documents and travel
arrangements including travel vouchers; b) creating and maintaining computer
databases; c) using discretion and making administrative judgments based on
existing operating guidelines to resolve day to day operating issues; d)
gathering and analyzing statistical data in order to create and prepare
routine and ad-hoc reports and correspondence; and e) utilization of
wordprocessing, spreadsheets and database applications to manipulate and
format correspondence/data.
TO APPLY:
Forward your resume to Jeanine Patanella, via e-mail or by mail by Friday,
May 25th. Jeanine is at 335 Adams Street, Suite 2800.
ADMINISTRATIVE ASSISTANT L-III
SALARY: $41,615 - $55,303
Will be commensurate with education, experience, and skills.
SUMMARY:
Under general supervision, performs and/or oversees a variety of associated
administrative, fiscal, staff support, and planning activities, some of
which require advanced or specialized knowledge and skills, such as budget
administration and control, equipment, facilities, and inventory management,
specialized record keeping and database management, and/or specified
information-gathering projects and tasks. Coordinates and facilitates
meetings, program functions, and/or special events, as appropriate. Trains
and supervises lower graded staff. May coordinate specified administrative
activities and reporting across multiple organizational units within a
department.
DUTIES AND RESPONSIBILITIES:
1. Oversees and/or performs a range of diverse administrative activities for
the department or organizational unit; serves as a central point of liaison
with other departments and external constituencies in the resolution of a
variety of day-to-day matters concerning the unit.
2. Utilizes knowledge and understanding of underlying operational issues to
create, compose, and edit technical and/or administrative correspondence and
documentation.
3. Assists in administrative problem solving, program/project planning,
development, and execution of stated goals and objectives.
4. Researches information, compiles statistics, and gathers and computes
various data; prepares special and/or one-time reports, summaries, or
replies to inquiries, selecting relevant data from a variety of sources.
5. Monitors, reconciles, and assists with fiscal administration for the
unit, including but not limited to budgets, funding, grants, contracts,
payroll, employment, travel, and/or purchasing; may assist with fiscal
planning, including participating in seeking alternate sources of funding.
6. Provides and/or oversees support activities for the unit such as
answering telephones, assisting and resolving problems and inquiries of
visitors, review and control of incoming and outgoing correspondence, and
follow-up on operational commitments.
7. Provides administrative assistance with unit recruitment, as appropriate,
to include logging employment applications; preparing applicant
acknowledgements and interview documents, coordinating interview logistics,
and coordinating search documentation.
8. Schedules appointments and maintains calendars; schedules, coordinates
and facilitates meetings, facilities usage, events, and/or travel
arrangements, as required.
9. Establishes, updates, and maintains unit's files, inventories, and
records; implements and maintains data management systems, as required.
10. Leads and guides the works of lower level staff, and supervises
temporary/student employees as appropriate; may participate in hiring
decisions and performance appraisal of clerical staff.
11. Enhances professional growth and development through participation in
educational programs, current literature, in-service meetings, and
workshops.
12. Performs miscellaneous job-related duties as assigned.
MINIMUM EDUCATION AND EXPERIENCE:
High School Diploma or GED. Five to seven years experience directly related
to the duties and responsibilities specified.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Skill in organizing resources and establishing priorities. Ability to
communicate effectively, both verbally and in writing. Demonstrated ability
to maintain confidentiality. Ability to create, compose, and edit written
materials. Skill in the use of personal computers and related software
applications. Ability to make administrative/procedural decisions and
judgments. Ability to analyze and solve problems. Ability to gather data,
compile information, and prepare reports. Knowledge of computerized
information systems used in financial and/or accounting applications.
Knowledge of general accounting principles. Ability to supervise and train
assigned staff. Knowledge of faculty and/or staff hiring procedures. Records
maintenance skills. Database management skills.
DISTINGUISHING CHARACTERISTICS:
Position requires: a) Financial control and tracking of department budget
and expenditures, with knowledge of computerized information systems used in
financial and/or accounting applications; b) frequently organizing resources
and participating in planning in areas of complex projects, operations
and/or events for the department; c) using independent judgment in problem
solving of complex operating issues; d) serving as primary administrative
and operational liaison with internal and external department/agencies; e)
supervising and training support staff; and f) assisting with coordination
of human resource activities.
TO APPLY:
Forward your resume to Jeanine Patanella, via e-mail or by mail by Friday,
May 25th. Jeanine is at 335 Adams Street, Suite 2800.
> In an effort to give current staff (employees and consultants) the
> opportunity to apply for new positions that are created within DIIT, we
> will be posting job opportunities periodically through e-mail. I urge you
> to consider the posted positions and apply if you feel that you are
> qualified and interested. You do not need your supervisor's approval to
> apply.
>
> Following, and attached, is an announcement for "Administrative
> Assitants". We have created one position for each Director's office.
> The job description, qualifications and directions for applying are
> included. There are two levels, depending on your qualifications Feel
> free to e-mail your application and any questions you have to the director
> named in the posting. Questions about the process may be e-mailed to
> Susan Levine or Jeanine Patanella.
>
> Good luck.
>
> Jackson Tung
> Chief Information Officer
>
> ADMINISTRATIVE ASSISTANT L-II
>
> SALARY: $37,618 - $47,551
> Will be commensurate with education, experience, and skills.
>
>
> SUMMARY:
> Under general supervision, performs a variety of administrative and staff
> support duties for a specified unit/department, which require a range of
> skills and a knowledge of organizational policies and procedures. Assists
> and directs visitors, and resolves administrative problems and inquiries;
> composes, edits, and proofreads correspondence and reports, and prepares a
> range of administrative documents.
>
>
> DUTIES AND RESPONSIBILITIES:
>
> 1. Coordinates and performs a range of staff and/or operational support
> activities for the unit; serves as a liaison with other departments and
> operating units in the resolution of day-to-day administrative and
> operational problems.
>
> 2. Provides administrative/secretarial support for the
> department/division such as answering telephones, assisting visitors, and
> resolving and/or referring a range of administrative problems and
> inquiries.
>
> 3. Operates personal computer to compose and edit correspondence and/or
> memoranda from dictation, verbal direction, or from knowledge of
> established department/division policies; may prepare, transcribe,
> compose, type, edit, and distribute agendas and/or minutes of meetings.
>
> 4. Schedules and coordinates meetings, events, interviews,
> appointments, and/or other similar activities for supervisors, which may
> include coordinating travel and lodging arrangements.
>
> 5. Prepares or assists with the preparation of scheduled and/or ad hoc
> statistical and narrative reports; performs basic information gathering
> and analysis and/or forecasting, as specifically directed, and in
> accordance with pre-established procedures.
>
> 6. Assists department/division administrator(s) in problem solving,
> project planning, and development and execution of stated goals and
> objectives.
>
> 7. Posts, balances, monitors, and reconciles internal
> department/division monthly budgets, and financial reporting system
> reports; may prepare drafts of budget planning documents.
>
> 8. Establishes, maintains, and updates files, databases, records,
> and/or other documents; develops and maintains data, and performs routine
> analyses and calculations in the processing of data for recurring internal
> reports, such as payroll time sheets, sick and annual leave documents,
> purchasing and employment documents, and/or stock and capital equipment
> inventories.
>
> 9. Sorts, screens, reviews, and distributes incoming and outgoing mail;
> composes, prepares, or ensures timely responses to a variety of written
> inquiries.
>
> 10. Requisitions supplies, printing, maintenance, and other services.
>
>
> 11. Leads and trains lower graded staff and/or student employees, as
> required.
>
> 12. Performs miscellaneous job-related duties as assigned.
>
>
>
> MINIMUM EDUCATION AND EXPERIENCE:
> High School Diploma or GED. Three to five years experience directly
> related to the duties and responsibilities specified.
>
>
> KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
> Ability to communicate effectively, both verbally and in writing.
> Organizing and coordinating skills. Ability to analyze and solve problems.
> Demonstrated ability to maintain confidentiality. Receptionist skills.
> Word processing and/or data entry skills. Ability to record and transcribe
> meeting minutes. Ability to create, compose, and edit written materials.
> Ability to maintain calendars and schedule appointments. Knowledge of
> travel/lodging planning and scheduling. Ability to gather and analyze
> statistical data and generate reports. Ability to make
> administrative/procedural decisions and judgments. Knowledge of general
> accounting principles. Database management skills. Records maintenance
> skills. Ability to gather data, compile information, and prepare reports.
> Knowledge of supplies, equipment, and/or services ordering and inventory
> control. Ability to lead and train staff and/or students.
>
>
> DISTINGUISHING CHARACTERISTICS:
> Position requires: a) performing interoffice administrative
> coordination, routine bookkeeping transactions, internal tracking of
> documents and travel arrangements including travel vouchers; b) creating
> and maintaining computer databases; c) using discretion and making
> administrative judgments based on existing operating guidelines to resolve
> day to day operating issues; d) gathering and analyzing statistical data
> in order to create and prepare routine and ad-hoc reports and
> correspondence; and e) utilization of wordprocessing, spreadsheets and
> database applications to manipulate and format correspondence/data.
>
>
> TO APPLY:
> Forward your resume to Jeanine Patanella, via e-mail or by mail by
> Friday, May 25th. Jeanine is at 335 Adams Street, Suite 2800.
>
> ADMINISTRATIVE ASSISTANT L-III
>
> SALARY: $41,615 - $55,303
> Will be commensurate with education, experience, and skills.
>
>
> SUMMARY:
> Under general supervision, performs and/or oversees a variety of
> associated administrative, fiscal, staff support, and planning activities,
> some of which require advanced or specialized knowledge and skills, such
> as budget administration and control, equipment, facilities, and inventory
> management, specialized record keeping and database management, and/or
> specified information-gathering projects and tasks. Coordinates and
> facilitates meetings, program functions, and/or special events, as
> appropriate. Trains and supervises lower graded staff. May coordinate
> specified administrative activities and reporting across multiple
> organizational units within a department.
>
>
> DUTIES AND RESPONSIBILITIES:
>
> 1. Oversees and/or performs a range of diverse administrative
> activities for the department or organizational unit; serves as a central
> point of liaison with other departments and external constituencies in the
> resolution of a variety of day-to-day matters concerning the unit.
>
> 2. Utilizes knowledge and understanding of underlying operational
> issues to create, compose, and edit technical and/or administrative
> correspondence and documentation.
>
> 3. Assists in administrative problem solving, program/project planning,
> development, and execution of stated goals and objectives.
>
> 4. Researches information, compiles statistics, and gathers and
> computes various data; prepares special and/or one-time reports,
> summaries, or replies to inquiries, selecting relevant data from a variety
> of sources.
>
> 5. Monitors, reconciles, and assists with fiscal administration for the
> unit, including but not limited to budgets, funding, grants, contracts,
> payroll, employment, travel, and/or purchasing; may assist with fiscal
> planning, including participating in seeking alternate sources of funding.
>
>
> 6. Provides and/or oversees support activities for the unit such as
> answering telephones, assisting and resolving problems and inquiries of
> visitors, review and control of incoming and outgoing correspondence, and
> follow-up on operational commitments.
>
> 7. Provides administrative assistance with unit recruitment, as
> appropriate, to include logging employment applications; preparing
> applicant acknowledgements and interview documents, coordinating interview
> logistics, and coordinating search documentation.
>
> 8. Schedules appointments and maintains calendars; schedules,
> coordinates and facilitates meetings, facilities usage, events, and/or
> travel arrangements, as required.
>
> 9. Establishes, updates, and maintains unit's files, inventories, and
> records; implements and maintains data management systems, as required.
>
>
> 10. Leads and guides the works of lower level staff, and supervises
> temporary/student employees as appropriate; may participate in hiring
> decisions and performance appraisal of clerical staff.
>
> 11. Enhances professional growth and development through participation
> in educational programs, current literature, in-service meetings, and
> workshops.
>
>
> 12. Performs miscellaneous job-related duties as assigned.
>
>
>
> MINIMUM EDUCATION AND EXPERIENCE:
> High School Diploma or GED. Five to seven years experience directly
> related to the duties and responsibilities specified.
>
>
> KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
> Skill in organizing resources and establishing priorities. Ability
> to communicate effectively, both verbally and in writing. Demonstrated
> ability to maintain confidentiality. Ability to create, compose, and edit
> written materials. Skill in the use of personal computers and related
> software applications. Ability to make administrative/procedural decisions
> and judgments. Ability to analyze and solve problems. Ability to gather
> data, compile information, and prepare reports. Knowledge of computerized
> information systems used in financial and/or accounting applications.
> Knowledge of general accounting principles. Ability to supervise and train
> assigned staff. Knowledge of faculty and/or staff hiring procedures.
> Records maintenance skills. Database management skills.
>
>
> DISTINGUISHING CHARACTERISTICS:
> Position requires: a) Financial control and tracking of department
> budget and expenditures, with knowledge of computerized information
> systems used in financial and/or accounting applications; b) frequently
> organizing resources and participating in planning in areas of complex
> projects, operations and/or events for the department; c) using
> independent judgment in problem solving of complex operating issues; d)
> serving as primary administrative and operational liaison with internal
> and external department/agencies; e) supervising and training support
> staff; and f) assisting with coordination of human resource activities.
>
>
> TO APPLY:
> Forward your resume to Jeanine Patanella, via e-mail or by mail by
> Friday, May 25th. Jeanine is at 335 Adams Street, Suite 2800.
>
>
> Susan Levine
> Division of Instructional and Information Technology
> 335 Adams Street
> Brooklyn, New York 11201
> Phone: (718) 935-4746
> Fax: (718) 935-5542
> [log in to unmask] >>
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